Plone Foundation Board Minutes February 20, 2025

Call to Order

  • Meeting started at 20:05 UTC

Attendance

  • Present: Eric Brehault, Brian Davis, João Henrique Gouveia, Mikel Larreategi, Martin Peeters, and Guido Stevens
  • Excused: Rafahela Bazzanella

Approval of the minutes of

  • February 6, 2025: Eric motions to approve. Martin seconds. All in favor except Guido, who abstains.

Action items

  • Martin made a first budget. Available for review on Quaive.
  • Brian wrote Board Priorities article. Will publish and share on socials during Tune-Up Day.
  • Martin will contact Erico tomorrow.
  • Mikel contacted Eric.

Incoming Correspondence

  • TKim re: New US policy for non profit organization and open-source projects
  • Steve re: copyright
  • Paul re: trademark. There is 4. Only 1 will expire in 2026. Rest are 2029. (Discuss next meeting)

New Business

  • New US policy for non profit organization and open-source projects
    • OSS cannot allow contribution from sanctioned countries.
    • Not just financial, but also for code.
    • Do we have anyone in the community from those countries? We don't think so. Not key members, at least.
    • Nothing that we are aware of the new rules and will monitor going forward.
  • Sprint funding for this year
    • Guido doesn't have any news other than what we have. Still need to contact Jens to see what financial expectation are.
  • Review budget that Martin prepared
    • Marketing
      • Marketing rarely spends on conference/events sponsorships. Unused funds are returned at the end of the year.
      • Perhaps we should change that line item? If they need it, can request it.
      • Brian will prompt Marketing for budget discussion and delivery.
    • Sprints
      • Difficult to assess sprint expenses, because we are not sure of the size of all the sprints.
      • With the new way of doing it, this should help us in the future to know in advance what will be needed.
      • However, we know in general we will have x number of sprints, so generally we are within range.
      • Asssiged folks to contact sprint leaders and find out expectations.

Continued Business

  • Conference
    • Proposal from Erico to link sponsorship of conference to sponsorship of Foundation
      • Should Foundation handle collecting funds? Not a good idea because of bank fees.
      • Who takes the risk on income profit/loss? It's the conference organizer's risk.
      • Discount seems logical, but its not our place to enact discount. However, we can help increase conference sponsors.
      • Involving Foundation is too expensive. If from EU, can provide gateway. If outside of EU, then Foundation could process.
  • New Treasurer
    • Martin talked to Beth re: treasurer duties.
    • Martin sharing requirements with new candidate for consideration.
  • AI Policy
    • Martin replied to Steve.
    • It is our understanding policy will come from dev community, not from Board.
    • Yes, Board owns the copyright. Still, the policy should come from devs to the board, not the other way around.
    • Martin to contact Victor.
  • Zope funds
    • Esteele replied. No news.

Review Ongoing

  • Brian: Contacted Steve re: Grants Team. Delayed while considering treasurer candidates.
  • Brian: Marketing Team inquired about WPD participation from the Board. Martin indicated we could at least do a Town Hall.

Adjournment

  • Eric motions to adjourn. Martin seconds. All in favor.
  • Adjourned at 21:30 UTC