Plone Foundation Board Minutes August 21, 2025

Call to Order

  • Meeting started at 20:02 UTC

Attendance

  • Present: Brian Davis, Guido Stevens, and Steve Piercy (interim treasurer)
  • Excused: Rafahela Bazzanella, Eric Brehault, João Henrique Gouveia, Mikel Larreategi, and Martin Peeters

Approval of the minutes of

  • No quorum. Minutes from August 7 will be approved next meeting.

Action items

  • None

Incoming Correspondence

  • Paul re: GSoC
  • Steve re: Chase
  • Steve re: Capital One
  • CMS Garden re: save the date
  • Mikel re: PloneConf
  • Fred re: Google Voice
  • Mikel re: PSF Funding

New Business

  • None

Continued Business (Just the urgent topics)

  • GSoC
    • Reviewed Paul's email.  Paul suggested other possible mentors.
    • We don't have capacity to address this today.  EricB should have received the email. Hoping he responds.
  • Interim Treasurer Report
    • Steve had a meeting with Jen.
      • She expressed her appreciation for our appreciation.  Transferred remaining accounts to Steve.
    • Account Management
      • Need to get Board officers listed on accounts as the authorized signers.
        • "Hit by a bus problem".  Steve spent a lot of time getting access to the accounts, but we should have multiple people authorized.
      • Need to have someone in the US as signer
        • Brian: Does that mean a US board member is a requirement for future boards?
          • Guido: Unless we establish something in the EU like I've been recommending.
          • Guido: Or the Foundation could remain US-based as long as we have additional bank accounts in EU.
      • Articles of Incorporation
        • Steve needs the official document (certified or not with a stamp) to provide to Wise to prove we are a non-profit organization.
        • Couldn't find on plone.org or Quaive.  Will need to ask Martin or Paul?
      • Funds transfer from Capital One to Chase
        • Capital One was difficult, as Plone’s account had been tied to Jen's personal account.
          • However, transfer to Chase was successful.
        • Steve has started exploring new accounts with better interest rates.
          • Guido: Yes, so we can eventually not have the money in one bank account.
        • Next step is to close Capital One, but they require board minutes for closure of account.
          • Guido: Since the money is transferred, the urgency is gone.  We can vote to close the account next board meeting.
        • Since we don't have a quorum, we will also postpone the Chase signatures until next board meeting as well.
    • Outstanding reimbursements
      • Maik - Tagung, Piero - Axolote, Jacob – Beethoven
        • We can't send payments right now to anyone by any method. We need to update the signers on Chase, Wise, and PayPal to make that happen.
        • Also Wise payments can't be sent, because we are waiting for Articles of Incorporation. Paypal fees are higher.
      • Steve will correspond with Sprint organizers and see if they want payment sooner or with less fees.

  • Sponsorship management

    • Steve in contact with Astrid and Vitaliy. Vitaliy working on spreadsheet.

    • Obtaining sponsorship financial data

      • Steve just needs to know the basic info like: who has been contacted, who has paid.

        • Guido believes the data is on plone.org and can be exported somehow.

        • Steve recalls Kim saying there was a missing piece of code that would have automated Paypal renewals, but instead its just done manually through Paypal.

        • Steve will ask if that data can be mined from plone.org.

    • The lack of oversight on this is leading to not establishing good sponsorship relationships.

      • No progress on meeting with the Sponsorship Team since 2024.

      • Budget could be better figured out if we knew sponsorship info.

Review Ongoing

  • Brian provided update on the Plone.org upgrade
    • Brian attended initial meetings of both the content team and dev team.  Good progress so far on planning and organizing.
    • plone.org Content Team: Focusing on identifying verticals and case studies.
    • plone.org Dev Team: Working towards deploying a new branch to CI/CD.
  • Brian shared Plone contributor visualization graphs from Timo

Adjournment

  • Meeting ended at 20:53 UTC