Plone Foundation Board Minutes February 5, 2026

Call to Order

  • Meeting started at 20:02 GMT

Attendance

  • Present: Rafahela Bazzanella, Brian Davis, João Henrique Gouveia, Rikupekka Oksanen, Martin Peeters, Gildardo Bautista Garcia Cano, and Steve Piercy (interim treasurer)
  • Excused: Eric Brehault

Approval of the minutes of

    - January 8: Rikupekka motions to approve. Gouveia seconds. All in favor.

    - January 22: Gouveia motions to approve. Rikupekka seconds. All in favor.

    - General suggestions for Secretary on file naming convention

    - readability: list date first on file name before description

    - sorting: year/month/day = leading zeros = 2026/02/08

Action items

    - Martin to contact Guido.

    - EricB to contact Johannes.

Incoming Correspondence

    - Treasurer - Sprint funding request and reimbursement process

    - Treasurer - Axos Bank

    - Treasurer - Additions to the agenda

    - Mikel - New platinum sponsor

    - Docusign - Update payment information

    - Github - Treasurer changed bank account

    - Rikupekka - Request for reiumbursement

    - CMS Garden - Monthly update

    - Stripe - Steve took care of already

New Business

    - GSoC - EricB: Our application is done, pending for approval from Google. There are 3 potential mentors for now, and one of them is willing to run 2 projects.

Continued Business

Treasurer Report

- Rikupekka requests to use Marketing Team Lead stipend to travel to Stellenboch

- Rikupekka previously only used Marketing Team Lead stipend sparingly

- Twice in 4 years (2021, 2024 Brazil)

- Currently, Rikupekka is serving as the Marketing Chair

- It was important that Rikupekka attend the Stellenboch Sprint

- Rikupekka confirmed with Astrid, but still needs approved by the Board

- Brian motions to approve Rikupekka's use of the Marketing Team Lead stipend. Gildardo seconds. All in favor. Rikupekka abstains.

- Where to store old budget material from plone.org?

- Google Drive Treasurer Folder

- Review Foundation Finances and publish

- Action item to review by next Tuesday

- Announcement

- Marketing news item

- Send email to membership list

- Martin to coordinate

- Axos bank account is now open, Brian and Steve created logins

- Treasurer/Board now have access to all online accounts for credit card updates

Board priorities

- The Board reviewed priorities for 2026.

- Martin explained that we are behind schedule on setting priorities for this year's Board. (It's already February!)

- We discussed the process for drafting the document.

- Each Board Member presented their suggestions.

- We looked for duplicates and ideas that could be merged or better summarized.

- Action item for next meeting is that Board Members add their initials next to tasks they volunteer to work on.

- Looking to publish by the end of the month.

- Brian reminded everyone that we have a short-term Board this year, November-September, and a limited time to get everything done.

Other items on the agenda

- Improve Board processes: No news

- Sprint Funding Requests: No news

- Zope Foundation funds: Steve has started drafting a letter to be reviewed.

Review Ongoing

  • None

Adjournment

  • Gouveia motions to adjourn. Rafahela seconds. All in favor.
  • Adjourned at 21:05 GMT.