Plone Foundation Board Minutes February 6, 2025
Call to Order
- Meeting started at 20:04 UTC
Attendance
- Present: Rafahela Bazzanella, Eric Brehault, Brian Davis, João Henrique Gouveia, Mikel Larreategi, and Martin Peeters
- Excused: Guido Stevens
Approval of the minutes of
- January 23, 2024: Mikel motions to approve. Martin seconds. All in favor, except Eric who abstains.
Action items
- Guido contacted Jens
- Mikel contacted Alec
- Martin did not yet contact Jakob about Bethoven Sprint
- Martin informed Steve and Victor about copyright infringment and wrote a draft for the response
Incoming Correspondence
- TKim - Govt sanctioned lists (discuss next meeting)
- GSoC student reimbursement
- Sprint funding request Red Turtle
- Jens re: Alpine City Sprint
New Business
- Sprint funding
- From discussions at conference:
- Fund sprints as strategic when key PLIPs are addressed
- Need a plan for to see all the sprint requests at same time
- Proposal from (most) sprint organizers to change the way we allocate funding:
- Assess community and basic needs for organizing a sprint
- Having key people attend and helping those folks with expenses
- Jens missed the discussion, but raises good issue on veterans vs newbies.
- How do you define a strategic contributor? We are considering specific contributor names that mentioned in the PLIP.
- But we also understand Jens' point, that sprints should also bring new people in.
- So for Alpine City, what funding is for newbies, what funding is for veterans?
- Can fund regardless, as long as sprint topics align with Plone goals and strategic topics that are in the roadmap
- Issue is we have more sprint requests this year than last, so becomes trickier to decide how to allocate funding.
- Thus why it was recommended that sprint topics are aligned with strategic goals.
- Mikel to contact Guido and see what needs to be done.
- 2025 Budget
- Need more transparency on what we spend, more clear report, more detailed budget. We can improve.
- Martin will create copy of previous year budget and see how we can break out bigger categories into smaller line items.
- Need general projections forecast at beginning of year, and need more details at end of year. This means two steps in our budget process.
Continued Business
- Board priorities - Reviewed summary and assigned topics to board members
- GSoC reimbursement
- Need to have a policy on what the students are promised.
- Often students are from poor countries and the cost is expensive.
- If we set hard limit, that is difficult to manage for economic diversity.
- But it is money well-invested and we are welcoming community.
- Let's reasses the base budget for new policy.
- Cost of travel has gone up, should we increase budget?
- Should state "If you are in need of more, you can apply for more."
- Future considerations
- Two different issues
- How will we handle the current request?
- How will we handle future requests? Discuss later.
- Let's talk to Erico and see how PloneConf24 brought back former students.
- Mikel motions to cover the expense requested. Gouveia seconds it. All in favor.
- New Treasurer - Considering transition aspects and reviewing candidates
- Copyright - Reviewed Martin's response
- Zope funds - No new news, Mikel to ask Eric.
Review Ongoing
- Mikel contacted Alec regarding Romania sprint.
- Alec is already in coodination with Timo, Stefano, and Victor.
- Alec has shared document and is writing topics.
- They don't need funding right now, just want to know how it is managed so they can pay in advance and get reimbursed.
- Looking at March 24-28.
- PloneConf25
- Starting to get website setup.
- Organizing is proceeding well.
- SteveP Grants/Funding discussion
- What is Board role in this? What should we consider? What should we approve? How should we facilitate? How should we support?
- Last year we thought SteveP's ideas were good. We didn't have any suggestions on current grants or funding sources to pursue, but remained open to exploring ideas.
- Regarding access to charitable accounts, this should be a matter for the treasurer.
- Brian suggests forming a Grants Team to formalize the process. This would help define duties and responsibilities.
Adjournment
- Mikel motions to adjourn. Martin seconds. All in favor.
- Adjourned at 21:31 UTC