Minutes for January 8, 2015
New PF Members, New PF Address, Strategic Summit Initial Planning
Paul called the meeting to order at 21:05 UTC
Attending: Alexander Loechel, Chrissy Wainwright, Paul Roeland, Steve McMahon, Kim Nguyen, Carol Ganz, Cris Ewing
Approval of the minutes of Dec 23, 2014
Alex moved approval with changes to bring level of detail into line with typical minutes.
Unanimously approved with Steve and Carol abstaining
- email from VNC (Swiss)
Steve will follow up to see just what they’re after, and what type of communication they need. (also mention internet consortium, ask about synergy)
- new PO box
The new address for the Plone Foundation is:
PO Box 431
Fishers, IN 46038
Carol and Jen have keys to the PO Box.
Paul will try to find all the places this is mentioned, applying fixes.
Double-check: GSOC accounting
It looks like we got everything to Google in a timely way. Thanks to Paul and Jen.
Membership Committee report
Kim reported that the Membership Committee has strongly recommended three candidates for admission to the PF membership: Kees Hink, Sally Kleinfeldt and Guido Stevens.
Taking them up individually:
Carol moved approval of Guido
Cris moved approval
Alex moved approval
Unanimously approved, with Eli (Chrissy’s baby) adding an extra “Aye"
Steve will notify and do bookkeeping
Kim will write the news release
No progress since the last meeting; Carol and Paul assured us they’ll get it going again. This draft won’t contain the Strategic Summit.
Strategic summit preparation
Paul is having a technical meeting with Maurizio
Question of streaming or electronic participation. Streaming may not be practical or desirable, but it would be possible to organize an open evening session.There may be a lot of small-group discussions. Also, Steve noted the “close your laptops” during discussions form of the last summit as being one of the keys to success.
Cris suggested something like sprint report outs on a daily basis. Possibly an assigned reporting team. (Paul later noted that a telepresence hookup with Pycon might be great.)
Cris and Kim noted the “before” email list discussions from Bristol as helping build energy.
Notes from previous summit at https://plone.org/events/2008-summit/
Steve suggested that our first priority is raising funding. Contacting Plone companies. Carol noted that the contributors listed for 2008 was mostly individuals. So, news items, users list.
Last time, the foundation matched up to $5,000. Total donated was $5,130. 11 participants were sponsored in all or part.
Steve moved we promise to match up $7,500 USD in contributions
Kim will draft a request for contributions; Carol will help.
Note past success, current needs, community’s excellent reputation for constructive discussion.
Future discussions: agenda, choice of facilitators, policy/choice of scholarship recipients.
Kim reported on the returns from the membership survey to-date
Kim suggested he send one more reminder to the membership.
Should we then seek extended input?
Paul suggested we instead seek input directly aimed at agenda for Strategic Summit. So, ask once more, then move on to Strategic Summit issues.
Alex and Carol suggested sending a summary of current responses to the membership list.
Kim noted that some of the responses are useful in thinking about Strategic Summit issues.
Carol reported that plone.com went on holiday vacation, but work is resuming.
Paul confessed much the same about plone.org progress.
We need to check with the admin team on resource allocation for plone.org.
Holiday excuse recycled for Paragon.
How can we advance the POSSIBLE exec director discussion. Kim volunteered to draft a job description that could make the discussion more concrete.
Steve moved adjournment
Adjourned at 22:10 UTC
Next meeting Jan 22.