Minutes for January 13, 2011

Minutes of the Plone Foundation Board of Directors




Attending: Calvin, Matt, Jon, Steve, Mark, Toby, Alex
Absent: Geir (Excused)

Approve Minutes for December 30th, 2010 board meeting

Mark moved acceptance, Calvin seconded
Unanimously approved

Approve Membership Team


  • Chris Calloway
  • Godefroid Chapelle
  • Tom "Spanky" Kapanka
  • Hanno Schlichting
  • Matthew Wilkes
  • Stefan Holek
  • Roberto Allende
  • Geir Bækholt

to join Jon Stahl, committee chair and voting member.
Jon moved the nominees
Steve seconded
Unanimously approved

Discussion of guidelines for membership committee

Encourage consideration of diverse forms of merit, and note that different weight should not be given to professional vs volunteer work
Express concern that number of active foundation members declined last year.
Complete agreement of board.

Old business

Domain acquisition progress

No change

Plone roadmap - Plone 3.3.6 release date? Plone 5 roadmap document status

Matt is checking with Alan; Hanno and Geir continue to communicate on 5

Committers/contributor agreement auditing -- update

Number of discrepancies is becoming very small; Jon briefed us on his continuing work

SFLC legal details on patches

Deferred in Geir’s absence

Earmarked Contributions/Sprint funding

Toby did some research. Not a problem as long as we assert that the board is the ultimate arbiter of use of contributions. Also, there must not be a long-term pattern of pass through to any party.

Fund a Windows license for testing purposes

In progress; Jon is working on this as a possible TechNet purchase

New business

Plone "Thank You" Ads/Bounty Program

Mark suggested the idea of providing bounties, perhaps in the form of homepage ads for various items that don’t otherwise get done.
Steve expressed concern that we have so many, so diverse, forms of contribution that we need to be cautious about providing incentives for some forms and not otherwise.
Jon suggested that running this by the membership might be a good way to develop the idea and avoid some of the hazards.
Jon moved we explore the idea and consult the membership with an eye towards refining the idea and moving it forward.
Mark seconded
In favor : All but Steve
Opposed: Steve
Steve noted that his “no” vote did not necessarily signal long-term opposition, but rather a loud caution.

Marketing Promotional Budget

Mark e-mailed the board a promotional budget for $29,950. Items including production of several promotional items and a sprint to work on plone.org/net. Calvin had also talked with several of us to walk us through detail.
Steve suggested pulling out the $10,000 for the sprint to consider separately and in more detail. Mark agreed, this changes to $19,950, with more detail to be worked out on sprint.
Calvin moved approval minus the sprint budget, $19,950
Steve seconded
Unanimously approved (Jon had to leave, and had left a +1 vote proxy with Calvin)

lists.plone.org update

Calvin is following this, and will alert the board if any action is required.

Conference Proposals

A bid has been received on behalf of San Francisco. One is expected on behalf of São Paulo, which was give a short extension for filing.

Adjourned at 1:12pm