Minutes, October 23, 2008
Plone Foundation board meeting minutes for October 23, 2008
Present: Geir, Nate, Steve, Matt (Jon joined a few minutes late)
Absent: Alex, Darci
Geir calls to order 12:11pm (UTC-7)
Review/approval of last meeting minutes
Geir moved approval, Nate seconded
Check ins on action items
Steve, Alex: Plone.org domain re-registration/transfer and SSL certificate purchase
Steve notified Alex - who was to contact wichert; Steve will check with Wichert
Darci has communicated with Toby
Nate: WPD ad followup with Roberto
Nate followed up -- Roberto agrees
Nate: WPD slide deck
Slides posted for review, in progress - to be finalized in one week;
evangelism list will be notified
Jon joins at 12:15, assumes chair
Jon: Packt Practical Plone book contract
Jon has signed, will mail today
Veda has taken over author wrangling
Matt/Nate: Clarified logo usage guidelines
No progress this week, Jon will forward policy draft from Mark Corum
Per our (excellent!) email discussion, we should make a proposal to name persons to serve on a new Plone Foundation Advisory board, and have some discussion of the expectations/rules we set around this.
Jon: we need a charter - what is criteria?
Steve will draft announcement for board discussion - On agenda for next meeting
Consideration of confidential legal advice from David Powsner
Authorization to proceed with recommendations of memo, expending up to $2,400, check w/ board for more, IP Committee to determine details.
Geir moved, Steve seconded, Unanimously agreed
Proposals due October 24th, two weeks for Foundation "due dilegence" then community voting. We need to have a board member step forward to manage this process. See http://plone.org/events/conferences/2009-call-for-proposals/ for details on schedule.
Steve will keep track of the process and correspondence
At least a couple of proposals are expected, possibly three or four. We want to pay attention to budget and venue, wifi, program process.
Check bank account signers
Current authorized signers on the main bank account are Toby and Darci. Do we want/need to change this?
Geir moved to standardize on President, Treasurer.
Agreed by consenus
New attendance policy
Idea: Open Board Policy Resolutions Folder
Geir recommends use of public embarrassment; sent meeting minutes to membership list. Note excused or unexcused absence.
Jon will refine.
Steve will begin sending out minutes to membership.
Membership Committee Reboot
Discuss Membership Committee process/procedure and how to improve with stronger board leadership.
Deferred to next meeting; We'll want to discuss performance standards, board champion/chair, ideas for committee members, documentation of merit criteria
Adjourned at 13:01 PDT.