Minutes, Oct 27 2005

Meeting time: 08:00 AM Pacific time Roll Call Attending: Alan, Munwar, Joel, Ben Missing: Geoff, Alex, Jodok Observing: Paul, Mark Agenda Items 1) Approve and publish previous minutes from Sept 29. Joel moved, Alan seconded, approved by acclaim. 2) Approve agenda. Joel moved, Alan seconded, approved by acclaim. 3) Officer reports. 4) Committee reports (below). 5) Old business (below). 6) New business (below). 7) Review newly-discussed action items. 8) Set time for next meeting. Officer Reports President Went to Amsterdam, gave presentation on Plone best practices. Need to give out t-shirts. Paul mentioned Taiwan and also Andrew Hatton for t-shirts. Vice-President No report. Secretary Geoff provided a report by email. Treasurer Looking for approval for $1k for tax preparation. We don't believe there will be costs for taxes themselves. Calendar year is fiscal year. Alan moved that the Plone Foundation allocate $1k for FY2004 tax preparation. Ben seconded. Roll call vote: Alan +1, Joel +1, Munwar +1, Ben +1. Committee Reports Membership Committee Godefroid got the mailing list and workflow pointed at him and made an announcement. IP Committee Joel proposed to re-focus this committee to a license committee. Idea approved, form a license committee, dis-establish IP committee, Joel is chair on license committee. Trademark Committee Marketing Committee Paul discussed plone.net and remaining steps. Discussed need to get a skin. Abstract Edge or Six Feet Up. Make this happen via deadline. Fundraising Joel accomplished his task, Munwar is chair of new committee, Alan sent out proposal. Ad hoc group: Funding Press Releases No report. Ad hoc group: Identify needed leadership roles for Fdn Paul sent a note describing the semi-proposal to stick to the current system and get confirmation on board leadership. Email Joel if you want to be a board officer. Elections, if needed, next board meeting. Old Business 1) (Alan) Identify who is needed for signing contrib agreements and start getting people to sign. 2) (Joel) Announce fundraising committee and Munwar [done; mailing list created; invitation sent to community.] 3) (Paul) Give a specific action report on plone.net. 4) (Munwar) Send document to board about board insurance [done; selection delegated to Mark.] 5) (Mark) OSX installer today or tomorrow [done; 2.1.1 released.] 6) (Joel) Send out thank-yous for press release and remove the PayPal link [done; emails sent out, thank you page updated.] 7) (Munwar and Paul) Draft a policy for funding international press releases. 8) (Alan and Munwar) Talk about Breakaway Communications [done; nothing valuable to discuss.] New Business 1) Marketing committee scope and chair (Paul). Paul asked about the Foundation's needs for marketing, the marketing committee's results, and the need for the board. Joel moved: "The board appoints Jackie as marketing committee chair and Paul provides a scope document for the foundation's marketing needs." Motion passes by acclaim. There was also a discussion about plone.org and plone.net domains and subdomains. We stick to the policy that .net is for commercial and .org non-commercial. Subdomain requests go to the board. 2) Fundraising proposal (Alan). Defered. 3) 2.2 Release (Joel) Alan discussed the two big things: CMF 2 and Five views. Also, msg ids, PlonePAS, and xmlio. Joel requested the framework committee to provide a 2.2 proposal. The board votes on this and anoints it as official. Action Items 1) (Joel) Setup licensing committee and turn off IP committee. 2) (Paul) Set deadlines for plone.net skin. 3) (Paul) Announce marketing committee motion. 4) (Alan) Provide the board a 2.2 roadmap with dates and features, and a recommendation whether this release is time-based or feature-based. Next Meeting Thursday, November 10.