• attendance:
  Sjoerd, Maurizio, Érico, Matt, Paul, Carol are present, Geir is unable to make the meeting.
• approval of the minutes of 5 april:
  Maurizio moves to approve, Érico seconds. Motion carries.

Old Business

• Ploneconf update
  There is confirmation on internet access, it will be "Fibre-to-the-Plone". Meaning virtually unlimited access.
• Domain issues.
  .cat - no reply as of today. If we get no response, we will call in the legal people.
  .br - Matt will check if the transfer has gone through yet.
  .be - the domain is for sale at an inflated price. Matt will contact the legal people.
• Electronic signatures for contributor agreements.
  Sjoerd did some research on this, and asked other Open Source projects how they handle this:
  - Apache and Django use scanned/emailed forms
  - Joomla, Canonical, NodeJS and Diaspora have online forms.
  The Apache Foundation is quite a major force in OS, and also thorough on legal matters. So scanned forms by mail seems like the way forward.
  
  We will contact the attorneys on this (Matt), and will also point out to them that the Apache Foundation handles agreements in this way.
  
  
• Europython booth/table
  We're still waiting on clearer information from the organisors
  
  
• Bitnami:
  Wyn introduced Érico to Daniel from Bitnami. They're talking. The goal is to get Plone 4.2 working on all their stacks. Goes to next meeting, we should have either working code or a more concrete timeline by then.
  
  
• PLOG (Sorrento):
  There is still room for attendees, therefore the deadline has been extended to April 22nd.

New Business:

• plone.com progress
  Carol and Matt have talked to Mark, there will be regular phone/skype meeting to help things moving.
  In the next few weeks there will be several events where larger numbers of Plonistas gather: Plone Open Garden in Sorrento and Plone Symposium East at Penn State.
  These might be opportunities to help move the project along.
  
  
• Accessibility issues
  The various standards on accessibility are evolving, and Plone needs to move along with them. The USA, UK, Netherlands, Italy, Brazil at least have in recent times toughened their respective regulations on accessibility.
  
  Unfortunately, this is not a simple task, as both layout and content can be affected by various legislation. And there are sometimes incompatible differences between the standards in various jurisdictions.
  
  As Board, we may need to kick off an accessibility taskforce. Plone was, and will remain, accessible, that is our clear and stated intention. This should also be made clear in the Roadmap.
  The devil is in the details, as standards keep evolving. It's never going to be a 'one-time fix', but will need regular checks, much like security.
  
  The Board discusses various strategies on how we can achieve this. To be continued.
  
  
• Review treasurer's report
  We have received Jen's regular report, and reviewed it.

Paul moves to close, Érico seconds. Unanimous

• Attendance:
  Érico, Sjoerd, Matt, Carol, Maurizio
• Approval of the minutes for March 22nd:
  Érico moves to approve, Maurizio seconds, unanimous approval.

Old Business

• Plone Conference update
  The preparations are coming along.
• Trademark Monitoring service
  Matt has emailed the Trademark people to go ahead with monitoring the word and device (logo). The monitoring is to be for anyone trying to register the name or the device (logo).
• Plone.Org cleanup of committees and teams information
  Is going well, the Board will contact the few remaining teams.
• Domain disputes
  .cat - Matt to follow up again
  .br -  is handed off to Martin a Jarn. Matt to follow up on this.
  .be - Geir was talking with them. Geir indicated he is too busy to handle this and we need a volunteer to take this on.
• Electronic signatures for contributor agreements
  Matt: no update at this time, he will follow up with the legal people again.
• Europython booth/table
  Maurizio: no update at this time.
• EuroPython update.
  Voting has ended. Final announcement on April 18th. Thank you to everyone who submitted Plone talks.

New Business

• BitNami images
  Suggestion from Wyn Williams.
  Tabled for further review. Erico to review with Wyn before sending an email to installers team to discuss this.
• EuroPython marketing ideas from Maurizio and Wyn:
  Wyn is in contact with Mark regarding various ideas.
• Sprint Funding and reporting:
  there will be just one form for reporting either events or sprints.
• PloG:
  Maurizio reported on status.
• Funding for ITU Telecom World 2012 request
  Carol makes a motion to decline this request, Erico seconds. Unanimous approval. Matt to send email.

Motion to adjourn by Maurizio, seconded by Sjoerd. Unanimous approval.

Housekeeping:

• attendance:
  Érico, Paul, Sjoerd, Matt, Carol, Maurizio are present
  Geir is ill, and therefore cannot attend
  
  
• Approval of the minutes of march 8:
  Maurizio moves to approve, Érico seconds. Unanimous approval

Old business

• Plone Conference update:
  There is already contact on setting up wireless.
  The venue will be uplinked by fibre, 1gbit minimal, probably more.
  Work is being done on video recording, the stated goal is to have no more than an hour delay before uploading. Maybe even quicker/live.
  
  
  
• Trademark monitoring:
  Last meeting the Board voted to approve the money for trademark monitoring. But it will cost a little more to monitor all aspects of our trademarks. After consulting with Marketing, the Board decides this is worth the extra 370 US dollar.
  Érico moves to approve, Paul second. Unanimous approval.
  
  
• Plone.org cleanup:
  The good people at the Cioppino sprint are working on improving various aspects of plone.org now. Most team descriptions are in place, we're missing just two, and those are being followed up with. Part of this will also go to PLOG.
  
  
  
• Domain disputes:
  We've sent mails to the current owners of various domains that should be under the Foundation. Positive results in one case, contact established in others.

New Business

• Kiwi pycon funding:
  The Board received a funding request for the New Zealand Pycon. The event is in the budget, so we will contact them to let them fill in the proper forms. Then it can go directly to Marketing.
  
  
• Electronic signatures for Contributor Agreements:
  Dave Powsner has been contacted, he will look at it from the legal angle.
  There is a significant overhead involved with 'real' electronic signatures, as opposed to scanned-in versions of paper signatures. We will also contact some other Free Software projects to ask how they handle contributor agreements. (Sjoerd)
  
  
  
• Pycon US feedback:
  The Board wishes to thank the Marketing team, led by Mark Corum for their efforts in making Plone visible on this event. Also thanks to Gabrielle Hendryx-Parker and Carol Ganz, and of course to all Plonistas who came and shirted up!
  
  The Board will discuss further with Marketing, the Membership and other interested parties in how we can maximize our presence at Europython. It is clear that these events are focussed on developers, not on end-users. Marketing materials should reflect those target audiences.
  
  This discussion will continue over the next few weeks.

Sjoerd moves to close the meeting, Maurizio seconds. Unanimous.

The meeting closes at 23:46 CET.
(We will schedule in UTC from now on... Next meeting should be at 20.00 UTC)

Housekeeping

• Attendance:
  present: Carol, Érico, Matt, Paul, Sjoerd, Maurizio
  absent due to travel: Geir
• Minutes of March 1st, 2012:
  Érico moves to approve, Sjoerd seconds. Unanimous approval.

Old Business

• Plone Conference update:
  Sponsors are coming in, the second Gold sponsor has just been signed.
  The budget is being reviewed continuously.
  Video recording: contact has been made with the people who did such an awesome job at Plonekonferenz, Munich, Germany. Also the network infrastructure is being organized.
• Trademark monitoring service from the U.S.A.:
  The Board received an offer for monitoring the Plone trademark worldwide, via our U.S. lawyers. It seems like a good deal, and is certainly cheaper than the previous situation where trademarks were monitored from different continents/markets.
  Paul moves to approve the monitoring service. Maurizio seconds. Unanimous approval.
• Plone.org and mailing lists cleanup.
  Most team information pages have been updated, there's still three missing. We have good hopes these will be up-to-date, and made more visible, at the Cioppino sprint.
• Plone.cat and other top-level domains.
  We will contact the plone.TLD domains that are currently not under the Foundation with the object of bringing them under the Foundation.

New Business

• Contributor Agreements:
  The Contributor agreements need some cosmetic and administrative updating. We need github usernames, amongst others. Sjoerd will look into the format, addressing and the like.
  Matt will run the status of having electronic-only Contributor Agreements past our IP lawyers. We hope to streamline the process, and save a few trees in the process.
• Europython 2012:
  The Board and the Marketing committee will look into how we can best ensure visibility of Plone at Europython. By the way: the talks deadline is extremely early this year, any Plone community members should be aware of this.
  We will also look at sponsorship, booth and T-shirt opportunities. The Plonistas at US Pycon made a great effort, thank you all!

Paul moves to adjourn the session, Maurizio seconds. Unanimous approval.

The meeting closes at 21:49 CET

Housekeeping

• Attendance:
  Present: Sjoerd, Érico, Maurizio, Paul, Carol, Matt
  Absent with notice: Geir
• Minutes of february 9th, 2012:
  Érico moves to approve, Sjoerd seconds. Unanimous approval.

Old Business

• Plone Foundation seat in Europe:
  Matt has met with an IP lawyer in the UK, she sees no legal reason why the Foundation would still need a seat in Europe for holding the trademark. Contact has been made with our lawyer, David Powsner, for setting up a worldwide trademark monitoring solution from the US.
  
  
• Mailing list and plone.org cleanup:
  Most obsolete lists have been closed, and archived. Thanks to Martin from the AI team!
  The information about various other teams is being worked on. Ongoing.
  
  
• Plone Conference update:
  Preparations are going well, the registration is already open and the first ticket has been sold!
  Also, the first sponsors have committed.
  
  
• Google Summer Of Code:
  Last year's coordinators are also up for the job this year, and will make the necessary preparations. A few people have already shown interest to be mentors.
  
  
• World Plone Day:
  There are events being planned in various continents already. More are always welcome; if people host an event, please tell the community about it.
  
  
• Plone at PyCon USA:
  Brochures have been printed and are on their way; a group of people will boast nice shirts promoting Plone. This may also be a nice way to show presence at the upcoming EuroPython conference (Florence, Italy, July 2-8)
  
  
• Budget Review:
  The Board needs to set the travel stipendium for the Release Manager for this year. Maurizio moves to approve $2000, Paul seconds. Unanimous approval.

New Business

• New members for the Plone Foundation:
  The Membership Committee has proposed two new members to be allowed in the Foundation: Georg 'Gogo' Bernhard and Paul Roeland.
  Érico moves to approve Gogo Bernhard, Sjoerd seconds. Unanimous approval.
  Sjoerd moves to approve Paul Roeland, Érico seconds. Paul abstains, for obvious reasons. The rest approve, so the motion passes.
  
  Welcome, Gogo and Paul!
  
  
• Plone.cat domain:
  The Board has learned about this domain in the Catalonian TLD. In keeping with policy, the Board will try to bring the domain under the Foundation, so that the site itself can be a gathering place for the Plone community in Catalunya.
  
  
• Installer for Mac OS X.
  The unleashing of another large feline has ment that Steve McMahon wants to transfer responsability for the binary installer to somebody else. Érico, together with a few other people in Brazil, have volunteered to step up to the challenge. Thanks, both to Steve and to the new maintainers!
  
  
• Funding request for the Cioppino sprint:
  The Board has received a request from the Cioppino sprint organizers for funding. This will be a 'strategic sprint', focussing on documentation. This is very much welcomed. And since there is room in the budget, the Board is happy to oblige and fund the sprint with US $ 2000.
  Paul moves to approve the funding, Sjoerd seconds. Unanimous approval.
  
  
• Plone Konferenz Germany:
  The event was a great succes, both in attendance and content, judging by the reactions. The Board wants to officially thank the organizers for a great job.

Érico moves to adjourn the meeting, Matt seconds. Unanimous approval.

The meeting is closed at 23:18 CET

Housekeeping

• Attendance:
  present: Matt, Carol, Sjoerd, Érico, Maurizio, Paul
  absent with notice: Geir
• approval of the minutes of january 26, 2012:
  Maurizio moves to approve, Sjoerd second. Unanimous approval

Old business

• Plone Foundation seat in Europe:
  there's some more info around on how to do that from the US, but nothing definitive. Will come back.
  
  
• plone.org and mailinglist cleanup:
  work is progressing nice, Maurizio is working with various community members.
  Obsolete mailinglists will be archived for posterity
• Plone conference update:
  a logo for the conference has been made, has been checked for complicance, and has been found to look good. It will be released a.s.a.p.
  Furthermore Fourdigits and allies are working on the website
  In short: preparation is going well.

New business

• Funding policy for events:
  (We have a guest caller for this item, Mark Corum joins the meeting 22:20)
  
  The calendar for events that are already in the budget, will run from January to December. This makes it easier to plan and adjust for coming years in a structured fashion.
  The calendar will be published annually, to increase visibility.
  
  If events are in the budget already, the Marketing team will decide on requests, according to policy. The procedure for requesting funding is already clearly layed out at http://plone.org/foundation/event-sponsorship/plone-event-sponsorship-policy/eventsponsorshipdetails, but it never hurts to point the procedure out again.
  
  There is room in the budget for unplanned events, requests for those will be submitted via the same form. Requests which come in after the budget is approved with need to go through a special approval process involving the marketing team and the board, and are subject to limitations of the already-approved marketing budget.
  
  Receiving feedback on events that are sponsored is vital. This is the best way to measure the effectiveness of sponsoring specific events. All attendees MUST submit the form located at http://plone.org/foundation/event-sponsorship/plone-event-report-form at the completion of the event. 
  
  In general, we strive for diversity, both in geographic spread of events, and in people  and organisations receiving support from the Foundation.
  
  
  
• Google Summer Of Code:
  The new dates for submitting proposals is coming up. The Board explicitly does not steer the development of Plone, so also does not come up with possible ideas. But Paul will contact the coordinators of last year to set things in motion. This will also be coordinated with the Marketing team.
  
  
• World Plone Day announcement
  there was a mail to the membership list, the date has been set at 25 april 2012.
  Maybe Italy will hold the event on a different day due to a national holiday. Other countries are already working on events. People that organize events should be encouraged to publicize them on plone.org.
  
  
• PSE funding request:
  A request for Plone Symposium East funding has been received. This was in the budget, but without a concrete number, that's why it now comes here. The Board decides to sponsor the Symposium for 2000 US dollar, and will use the opportunity to promote the next PloneConf.
  
  
• Pycon USA:
  the organizers seem to be overrun by the popularity. Registration is now closed. Plone will have a marketing presence, Érico will be on it.
  
  
• Booth materials:
  There are some booth materials (banners, boards, etcetera) in two continents. Shipping them to further continents, or sometimes even across a few national borders, usually far exceeds the costs of having them produced locally. There is room in the budget to do exactly that for events to come.

Carol moves to adjourn the meeting, Maurizio seconds. Unanimous approval

meeting closes at 23:01 CET

Housekeeping

• Attendance:
  Present: Matt, Carol, Geir, Érico, Maurizio, Paul
  Absent with notice: Sjoerd
• Minutes of the meetings of January 12, 2012 and January 21, 2012:
  Érico moves to approve, Geir seconds, unanimous approval.

Old Business:

• Plone Trademark:
  We've received a lawyer form for renewing the US trademark. Has been taken care of.
  For the European seat of the Foundation, the legal situation for holding trademark in Europe as a U.S. legal entity will also be followed up with the legal people.
• Cleaning up and updating information on plone.org and mailinglists
  Maurizio is working with several people on this, progress is being made.
  The Cioppino Sprint participants will take on the task of creating a more engaging 'get involved' section of the plone.org website.

New Business

• Pycon 2012 (USA) sponsorship
  The Plone Foundation is now one of the non-profit sponsors of USA Pycon 2012, and will be able to spread some marketing materials to the attendants.
• License of plone.batching
  We've received a request by Tom Gross, the current maintainer of plone.batching, to re-license that package under BSD license.
  There is some code in there for which the Foundation holds the copyright.
  The Foundation sees the reasoning behind this re-license.
  
  After discussion, Geir moves to approve the request to re-license plone.batching under the BSD license. Paul seconds, unanimous approval.

Érico moves to close the meeting, Maurizio seconds. Unanimous approval.

The meeting closes at 22:44 CET.

present: everybody (that would be Carol, Matt, Geir, Sjoerd, Érico, Maurizio, Paul)

This is an extra meeting, with choosing the location for Plone Conference 2012 as the only point on the agenda.

The Membership of the Plone Foundation has cast an advisory vote, counted by Tom Lazar and Alec Mitchell. A clear majority for the proposal by Fourdigits has emerged.

The Board has full confidence that the proposal by Fourdigits is sound, and will result in a great Plone Conference 2012.

Paul moves to appoint Fourdigits as the organising party, and thus Arnhem, the Netherlands as the host city. Érico seconds.
Both Sjoerd and Maurizio abstain from the vote, as they are both connected to one of the bids.

The other members of the Board agree with the motion, so the motion passes.

Congratulations to Fourdigits!

The Board officially wants to thank both Fourdigits and Abstract/Fanelli Consulting for putting in excellent bids.

Carol moves to adjourn the meeting, Érico seconds, unanimous approval.

meeting ends at 22:13 CET

Housekeeping

• Attendance: everybody (that would be Carol, Matt, Geir, Sjoerd, Érico, Maurizio, Paul)
  
  
• Approval of the minutes for december 29th 2011:
  Maurizo moves to approve, Érico seconds. Unanimous approval
  
  

Old Business

• Plone foundation seat in Europe
  One of the services run until now in Europe was a trademark monitoring service. But the necessity to do that from Europe has changed; there is now a service in the US that can do that worldwide. That would be helpful. Matt will follow up.
  
  
• plone.org  and mailing lists cleanup
  Maurizio has been in contact with most mailing list admins, a few team members will have to be contacted directly. Some mailing list admins have said their lists can be closed, they will be archived for historical reasons. Ongoing.
  
  One issue was that most teams are not part of the Foundation, and therefore should not reside under the "Foundation" part of the website. Rather, they are operated by the Plone Community as a whole.
  
  The Board received a question from the organisers of the upcoming Cioppino Sprint, who are willing to work on the website. In cooperation with them, and the communications team, we think we can find an adequate solution to represent the many ways people can become active in the Plone Community.
  
  
• CMS expo
  after discussion, the Board still holds the same position as in the previous meeting.
  
  

New Business

• Proposals for Ploneconf 2012
  Two proposals have been sent to the Board: Arnhem, Netherlands (by Four Digits) and Paris, France (by Abstract and Fanelli Consulting).
  
  The Board has, in the process of 'due dilligence', asked both proposers a few questions and is satisfied with the answers.
  
  Both proposals can now go on to the Foundation Membership for an advisory vote on what they think is the best proposal for a succesful conference 2012.
  
  The Members will have opportunity to vote between January 16th and 20th, the Board will ask assistance from the Voting Team that ran the last Board Elections. The Board will also ask the Marketing team to help present the proposals.
  
  After the advisory vote, the Board will have an extra meeting on January 21 to discuss, and announce the winning proposal for Plone Conference 2012 on January 23rd.
  
  
• Renewing NTEN membership
  The last Board was in favour of renewing. After looking into it, the costs of renewal are negligible.
  Sjoerd moves to renew the membership, Paul seconds. Unanimous approval.
  
  
• Membership committee recommendations
  The Board has received recommendations from the Membership Committee to approve Chrissy Wainwright and Maurizio Delmonte as Members of the Foundation.
  Paul moves to approve them, Geir seconds.
  There is unanimous approval on Chrissy Wainwright, Maurizio abstains from the vote on his own membership. The rest approves, both motions pass.
  
  Welcome, Chrissy and Maurizio!
  
  
• Contributor Agreements
  We need to examine if it is still a legal requirement to handle and store signatures on paper for Contributor Agreements under U.S. law, or if a more modern form involving electronic signatures is possible.
  Carol will be on it.
  
  

Sjoerd moves to end this meeting, Érico seconds. Unanimous approval.

meeting closed at 23:09 CET

Housekeeping

• Attendance:
  present are: Matt, Carol, Maurizio, Érico, Sjoerd and Paul
  absent (with notice): Geir
  


• Minutes of the meeting of december 15th:
  Carol moves to approve, Sjoerd seconds. Unanimous approval.

Old Business

• ZEA Indian trademark transfer.
  This is now under way.
  A related issue is the effective seat of the Foundation in Europe. Matt still needs to look into the details.
• OASIS WEMI standard.
  The process has now started at OASIS without us, but we may be joining later if and when somebody from the community can invest the time and energy.
• PloneConf 2012 Call.
  No news for now, we're waiting for the bids to arrive. There will be bids, for sure.
  Brazil will not bid this year, they have decided to focus on the Plone Symposium South America in the last week of August, but plan to go for 2013.
• Plone.org cleanup.
  We've published the team guidelines on plone.org, which are just a basic set of questions to teams to improve their transparency. There has been feedback from Steve McMahon, who (rightly) remarked that not all community teams are Foundation teams. And most definitely not all team members are Foundation members. Therefore these guidelines should also be published on other mailing lists.
  
  Various address changes have to be done in the Foundation part of the website (Paul)
  
  We should also look at who runs various services on behalf of Plone, like accounts at Twitter, Flickr, etcetera. A lot of services have been run more or less spontaneously by various people, often quite well. The idea is not to take back control of everything, but to make it transparent who's running what, and how people can help out if they want to.
• Mailing lists:
  Quite a few of the mailing lists on lists.plone.org are either obsolete (i.e. haven't seen traffic in years), or are missing a clear description on what their purpose is. Maurizio will try to work with the various list admins to improve the clarity also here
• Change of bank account and signatories
  The paperwork has been dealt with, although we may also need some other changes to make the work for our new Treasurer as easy as possible. The official change of Treasurer will be at January 1st, 2012, to make a clean change in books, year reports and the like.
• CMS Expo revised request.
  

  The Board received a request to provide free advertising banner space on Plone.org to promote a non-community event in return for a discount. After discussion, the Board feels that the front page banners of plone.org <http://plone.org> should be reserved for community events, in accordance with our editorial policy. If Plone is represented at the event, it could of course be mentioned on the "Events" page. Please see http://plone.org/foundation/marketing/editorialteam/editorialguidelines for the details of the policy.

 New Business

• Renewing NTEN membership.
  The previous board had approved renewing membership that the Plone Foundation had. This was not completed, Carol to check the details and report back.
• SSL Certificate renewal.
  Steve McMahon, at the request of the AI team, has taken care of renewing our wildcard SSL certificate. Thanks Steve!
• Microdonations.
  Our application for the service is running, should be relatively quick since we're an offical 501c3 recognized nonprofit under U.S. law.
• Various tokens of gratitude
  The Board will make sure a few people that need to be thanked for their service to the community will indeed be thanked

This is the last meeting of 2011, may 2012 be a happy and great year for the entire Plone community!

Érico moves to close the meeting, Carol seconds.
Unanimous approval, the meeting is closed at 22:49 CET

present: everybody

housekeeping

• approval of the minutes for December 1st.
  Carol moves to approve minutes, pending a name change
  Geir seconds. Unanimous approval

Old business

• Marketing budget
  The Board has received the preliminary marketing budget for 2012. There is a new item on there: a 'we are Plone' campaign. The aim of this is to focus on various people using Plone; thereby showing the diversity of the community and the wide range of organisations that use Plone. The Board thinks this is a good idea.
  
  The budget also leaves room for events that are not certain yet; as it should. This is a budget, and therefore should leave room for the unexpected.
  
  There is also a post on there for promotional material / schwag, which has not been used in the past years, but it still is good to budget it.
  
  There will be a Plone Latin America conference somewhere in august.
  
  It would be helpful if a person will be responsible for tracking all global events happening in the Plone community. The Board will ask the Marketing team to nominate a person.
  
  Paul moves to approve the budget, so the Marketing team can get on.
  Érico seconds. Unanimous approval.
  
  
• Zea Indian trademark transfer.
  We're waiting for the paperwork, it's in the works.
  
  
• OASIS WEMI standard.
  After a call to the Membership, Armin Stroß-Radschinski indicated he would be interested. But his time at the moment is limited, and the WEMI working group starts just about now.
  That means we're not going to join in the initial process at this moment, but we might later see if Armin can take this up.
  
  
• PloneConf 2012 call.
  The call has gone out. No responses yet, but we have it on good authority there's proposal(s) in the making.
  
  
• Plone Foundation seat in Europe.
  This still needs to be sorted. (Matt)
  
  
• good-py.appspot.com funding
  The practicalities will be taken care of by Carol and Jen, the transition of Treasury will have taken place by January 1st 2012. They will take it up with Philip Bauer.
  
  
• Plone.org cleanup.
  The sections on the various Teams on plone.org are sometimes not up to scratch. Most of them are made up of automatic lists of people, but some of that information is outdated. Some information is also duplicated in several places
  Also what is missing is a clear introduction for each team on the why, who, what and where of their activities. Making an introductory page will increase the transparency of the teams.
  The Board will publish guidelines on setting up such a page.
  
  Maurizio will take it up.
  
  Another issue are the various mailing lists at lists.plone.org. A few of these have not seen traffic in recent times, and should be archived or at least marked "obsolete". Some others need a better description and information, and we need to make sure the admins are reachable.
  Maurizio will also take this up
  Matt will set up the necessary permissions for the rest of the board.
  
  
• Contributor agreements
  The physical copies need to go to Sjoerd.
  We should also make regular publicity about new contributors joining.
  Mark will resurrect the 'This month in Plone' newsitem, which would be an ideal location to mention new contributors to the Plone core.
  
  
• Newsitem on the Marketing team.
  Carol and Mark have written a newsitem on this team; last time the board said we would like to hold it a bit until the information about the team on plone.org is up-to-date. Now it can go out.
  Carol and Matt will take care of this.
  
  
• New Membership committee.
  The Membership committee has started, we expect new recommendations on applications for the next Board meeting.
  
  
• plone.org infrastructure maintenance
  There was a prolonged, and ongoing, discussion on the Membership list about this. We see the potential pitfalls as soon as money would be involved to handle these tasks.
  The Board would be much happier to, for instance, fund a sprint on this, to emphasise that this is a collaborative effort where many people contribute.
  
  
• Funding request CMS Expo
  A revised request for funding has come in. Still, It's a relatively small  and for-profit event. The costs are therefore still higher than would be justified by the returns. The Board decides to not sponsor this event. Matt will take it up.
  
  

(Carol has to leave at 23:03 CET)

New business

• PO box for the Foundation
  The cost would be 62 dollars per annum and a few dollars for the key. The board agrees it's totally worth it, it will make future Board changes much easier.
  
  To paraphrase Captain Picard: First Officer Carol, make it so!
  Matt moves to approve, Sjoerd seconds. Unanimous approval
  
  
• Invoice Google Summer of Code.
  We've received an invoice for travel expenses; it is covered by the grant from Google, so it's just down to paying it.
  Matt will deal with it.
  
  
• Ploud.com
  There is a press-release about ploud.com, with a request to put it up on plone.org.
  There is potential tension here between not wanting to promote any particular company, but still promote the various efforts by companies to further the Plone community as a whole.
  We think this should go into a 'This month in Plone' newsitem.
  
  Since these type of questions pop up regularly, we will also consult the Membership on this generic question. Our goal is to find a good way to highlight companies doing cool stuff with Plone, while remaining vendor-neutral.
  
  
• Change of bankaccount.
  Carol has received an example form to change the bankaccount and the signatories.
  
  Matt and Paul will deal with this.
  Board decision: We authorize Jen Meyers to be primary signatory, authorize Carol Ganz to be secondary signatory, and will remove Toby as signatory.
  Érico moves to approve, Maurizio seconds. Unanimous approval.
  
  The Board expresses our deep gratitude to Toby for his many, many years as devoted Treasurer (and will make sure he gets a physical token of our gratitude as well).
  
  
• Publishing of the minutes.
  There was a question on whether we can publish these minutes earlier. Unfortunately, they can only be published after they have been approved on the next Board Meeting
  
  
• Donations
  The Board will set up a way to receive (micro-)donations. These will be possible in a wide range of currencies and payment methods, to allow both individuals and smaller companies to donate.

Matt moves to close the meeting
Paul seconds. Unanimous approval.

Meeting closed at 23.34 CET

Everybody is present

Housekeeping

• approval of the minutes of 2011-11-17
  Carol moves to approve, Maurizio seconds. Unanimously approved
• Membership list
  The non-members on the Board should have access to the discussions on the Membership list, to do their Board tasks more efficiently.
• Legal details:
  With the change of Treasurer, the correspondence address for the Foundation will be changed; the legal address in Delaware (U.S.A.) will stay the same.
  We may want to get a PO box to make future changes in Board membership easier, Carol will look at costs.

Old Business

• ZEA India trademark transfer
  Matt received an invoice from Xavier Heymans to do the transfer. It will get sent to the Foundation postal address.
  
  
• Invitation to join OSI.
  A consultation of the Members has been held; the Members were overwhelmingly in favour of joining.
  Matt moves to join OSI, Paul seconds. Unanimous approval.
  Geir will follow up with them to deal with the details.
  Carol will contact Marketing, Matt will tell Members.
  
  
• OASIS WCMS standard
  This has not yet been discussed on the Members list.
  We can do a quick poll to the Members, but not just on the question of joining OASIS.
  If we want to be involved in the process of defining this standard, we would need a "champion" to step up and own this process, otherwise there is no purpose in us joining at this stage.
  In which case we can later decide to implement the standard, but won't be on the list of initial organisations involved.
  Matt and Maurizio will write the mail to consult the Members.
  
  
• Plone Conference 2012 Call for Proposals.
  Sjoerd and Érico have worked on this, and put up a draft.
  We'll adjust the timeline: proposals are due Dec 31st, the rest of the draft stays the same.
  The call can be found at http://plone.org/events/conferences/plone-conference-2012
  Mark will be pinged to do publicity. It will also be published onto the various mailing lists. (Paul)
  
  
• Plone Foundation seat in Europe.
  Xavier Heymans originally had set up a European seat for the Plone Foundation in Europe, which was ZEA. This was so we could own trademarks in Europe. The legal situation might have changed due to something called the 'Madrid agreement' that specifies that U.S. foundations can hold trademark in the EU. But even if so, an address in Europe for the Foundation might still be useful.
  There was a formal agreement between PF and ZEA in 2007 on this matter. The agreement included more than just the address; also some services like monitoring of the trademark.
  The Board needs to review that. Matt will look into it, to doublecheck what is actually wanted and needed.
  Decision postponed till next meeting.
  
  
• Marketing and request for funding
  (We have a guest caller from the Marketing Team, Mark Corum, for this agenda item.)
  Gabrielle and Geir have put together a preliminary budget for marketing. This will be sent to the entire Board for approval.
  A current question is about funding CMS Expo. The request is for a substantial amount of money, much more than is normally granted to help present Plone at conferences. Is it worth it?
  Last year's Board decided to not fund that conference; the returns on investment were just not enough, considering the limited amount of means available.
  After some discussion, the Board sees no opportunity to fund this event from the means available to us. Matt will follow up.
  (Mark drops off)
  
  
• Funding for good-py.appspot.com.
  The Plone community runs a Google Engine app on here, which is used to specify configurations known to work for specific combinations of add-ons.
  It has gained in popularity as people adopt newer technologies like Dexterity and Deco. This is a good thing, since it shows the community is using this very useful app.
  But it also means we have overstepped the boundaries of their free limit, and now some costs have occured. The Board decides that we should carry the funding as a community, and not rely on kind individuals to foot the bill.
  Matt moves to approve to fund good-py.appspot.com from Foundation means (to a limit of 500 dollars per annum)
  Sjoerd seconds. Unanimous approval.

New business

• Finances for the 2011 Plone Conference.
  The Treasurer has not yet received a final financial statement from the San Francisco conference, and some bills are also still outstanding.
  Carol will follow up with the organisors, so we can move towards closing the books for 2011.
  Current guesstimate is that there will probably have been a (relatively minor) loss.
  
  
• Membership Committee.
  
  A call has been put out to stand for this committee, that is responsible for judging new applicants for Membership; a total of 11 applicants responded.
  That is a big group, but in accordance with an ask from the applicants, the Board decides to appoint all 11.
  In accordance with the Bylaws, one member of the Board has to be the formal Chair of this committee.
  
  Matt moves to appoint all 11 applicants, Érico seconds, unanimous approval.
  The Board appoints the new Membership Committee:
• Maurizio Delmonte (formal Chair, as member of the Board)
• Jon Stahl
• Chris Calloway
• Clayton Parker
• Matthew Wilkes
• Roberto Allende
• Tom Kapanka
• Héctor Velarde
• Godefroid Chapelle
• Alan Runyan
• Balasz Ree
  
  
• All other business is adjourned until the next meeting.

Matt moves to close the meeting at 23:19 CET. Seconded by Geir. Unanimous approval.

Meeting starts at 22:07 CET

Everybody present for the first meeting of the new Board.

Minutes of the past two meetings

Minutes from October 12th, 2011.
The meeting minutes from last Board meeting (oct. 12) were just emailed. Only two members of this Board were on the last Board.Geir moves to approve, Matt seconds. The rest abstains because they were not there. Approved.

Motion to approve minutes from last Annual Membership meeting, November 4th 2011.
Matt moves to approve. Geir seconds. The other Members approve.The rest (Paul, Maurizio, Sjoerd) abstain, because they were not there or not able to vote. Approved.

Election for Officers of the Board.

• President: Sjoerd moves to appoint Matt as President. Seconded by Carol. Unanimous approval.
• Vicepresident: Matt moves to appoint Carol. Erico seconds. Unanimous approval.
• Secretary: Matt moves to appoint Paul. Carol seconds. Unanimous approval.
• Treasurer: Carol reports that Jen Myers at SixFeetUp would be up for it, but the time to be invested is significant. Some form of recognition for this would be in order. The Board will return to this in one of the next meetings.
  Matt moves to elect Jen Myers to act as Treasurer. Carol seconds. Unanimous approval. Jen will take upon her the bookkeeping and financial tasks only; we will have to divide the other tasks that Toby did.

Chair for the Membership Committee:

This committee needs to be chaired officially by a Board member, according to the bylaws.
Jon Stahl has indicated that he wants to continue to be an active member of the committee, the Chairperson role will not be a huge time commitment. Matt moves to nominate Maurizio, Geir seconds. Unanimous approval.

Various other tasks:

• Carol volunteers to take care of the voicemail.
• Carol volunteers to be liaison to the Marketing team.

Old business

• ZEA Indian Trademark Transfer
  The current trademark for Plone in India is owned by (old) ZEA.
  A newer incarnation of ZEA has arisen, but it will not be involved in trademark holding.  Last year's Board approved the transfer of the trademark to the Foundation, at a cost of around 800 euro.
• Security Announcement Process.
  The Security Team has a document ready to detail the process. It will be published soon.The Announce mailing list has been resurrected by Jon Stahl.
• Invitation to join OSI.
  OSI is in the process of becoming a membership based organisation. The Plone Foundation has been formally invited to join OSI. The previous Board was in favour of becoming a member; but wat still needs to happen is a consultation of the Members on this. Geir takes upon him to do this.
• Copyright assignment, github.com/plone and github.com/collective
  Jon Stahl is working on a FAQ for this. Matt will follow up with him.

New Business

• Advisory Board Members
  The Board decides we don't need advisory members at this moment.
• Steps to be taken for organizing the next conference.
  A call needs to be put out for proposals. Erico volunteers to take this up, and will defer to another Board member if a possible conflict of interest occurs. Matt offers help. Carol will ask Mark to write a news item on this.
• Liaison for the admin team.
  Matt is appointed to this task, with help from Geir if needed.
• Contributor agreements.
  This is a role we want to move away from the Treasurer. Digital signatures (as in cryptographic keys) are not acceptible in the USA, but scanned documents are. The Board wants a more streamlined process for it. Sjoerd volunteers to oversee this. Mark and Carol are working on a newsitem on this, to highlight we've had a 10% increase in contributors in the last two weeks.
• Change of Treasurer.
  The postal address will have to be changed, as well as some financial information. It makes sense to keep it in the USA. Carol volunteers to do this.
• Web CMS Standard.
  A long time ago Adobe contacted the Foundation about something called the Web CMS Interoperability Standard. Geir has been handling this is in the past. If we want to keep pursuing this, the Foundation would have to join OASIS. That would cost about US$ 1500, and the benefits are not immediately obvious. Also, there is a difference between being a proponent of this standard, or to just implement it when it is ready. We defer this to a future meeting, after more information has been passed around.

Financial requests:

• CMS Expo:
  Carol will take this up with the Marketing Team. We need a clearer proposal before we can decide on this. The date of the event is May 2012, so there is some time.
• MyGOSSCON:
  two consulting firms have asked for support to represent Plone at a leading open source community event in Kuala Lumpur, Malaysia, but with impact all over the Asian region. See mygosscon.oscc.org.my/2011/home
  The request is well-detailed, supported by multiple firms, and will represent a good opportunity to promote Plone to a highly receptive audience in Asia. Matt moves to approve US$1000 in support. Geir seconds. Unanimous approval. Matt will take action.
• Google App Engine:
  During the Sprint in San Francisco, we overran our free quotum for good-py.appspot.com. A kind individual stepped in at that time to foot the bill, but that's not a long term solution. Matt will take this up with Martin Aspeli to confirm an estimate of costs. If it's not much, the Board will pay for it outright; if it's more, we will seek other ways of sponsorship. The idea is launched to facilitate forms of micro-sponsorship for individuals and organisations to the Foundation, not only for this but other running costs.

Various

• Erico volunteers to update the Board information on plone.org.
• Matt moves to close the meeting. Seconded by Geir. Unanimously approved at 23.40 CET.

Held November 4, 2011 4:15pm, San Francisco, California, USA

Present: Calvin, Matt, Geir, Alex, Mark, Steve, Jon

Calvin called the meeting to order at 4:15pm

Financial report (Jon)

Jon provided a brief summary of the Foundation's current financial position.  $215k cash in the bank, about $36k spent so far this year.

Membership report (Jon)

116 active members, 56 emeritus members, 8 new members this term.

Board activity this year (Matt)

Matt provided a brief overview of board activities this year.  Written details forthcoming in an annual report.

New Business

Calvin called for any new business.

Motion

Jon moved that we approve payment of USD$6000 to purchase plone.com
Mark seconded
Approved unanimously by the membership

Matthew Wilkes moved that there be a policy that the board will produce a written annual report each year, as it did last year.  
Steve McMahon seconded
Approved unanimously.

Jon volunteered to handle the report for the term just finished.

Informal Q&A

Board Election Results

Alec Mitchell and Tom Lazar announced the results of the 2011-2012 board election:

Our new board members are:
Carol Ganz
Matt Hamilton
Geir Bækholt
Sjoerd van Elferen
Paul Roeland
Érico Andrei
Maurizio Delmonte

Calvin moved to adjourn at 5:15pm
Unanimously acclaimed.

Plone Conference Update

Liz/Spanky could not make it.  Toby reported that he hasn't heard anything from Liz about payments that need to be made.

Minutes from Sept. 22nd

https://plone.org/foundation/meetings/minutes/minutes-2011-09-22

Mark moved to approve the minutes.
Calvin seconded.
Approved unanimously.

Committee reports

Marketing:

Membership: Mark's been focused on thinking about plone.com planning for conference, keeping up with stream of news articles.

Membership

no report right now.  Will have some stuff next time.

Old business

Indian trademark (Matt)

Matt has spoken to Sree, who would be happy to help, but has no prior knowledge.  Matt has emailed Xavier for more background.

New Business

Security Announcement Process
Status of documenting the process for handling these events?

Geir has asked a couple of people on the Security Team if they need help documenting their process.  Jon will follow up with SteveM.

Brief discussion about the lack of clarity around the appropriate use of plone-announce.  Geir: should contain security issues, event announcements, and releases.  General agreemenet.
Brief discussion of whether it is desirable to create a new, security announcement-only list.  Deferred for now.  Jon will reinvigorate plone-announce in the meantime.

Invitation to Plone to join OSI
We received an email from OSI asking whether the Plone Foundation would want to explore becoming an OSI Affiliate.

Context: OSI is updating its governance model to include more representation from major open-source software projects, and has approached us to see if the PF wants to be a member of OSI.

There was discussion via email, generally enthusiastically.

Conclusion: float this past the membership with a positive recommendation, then take a vote next meeting.

Geir will email the membership.  Matt is also happy to serve as a liaison with OSI if needed.

Copyright assignment, github.com/plone and github.com/collective

We received some questions via email from a member.

1. What is the assignment status of a package checked into github.com/collective even if it contains a Plone Foundation copyright notice?
2. (How) could there ever be a migration path for a package in collective (either svn or github) into a plone.* package in github.com/plone such that there is clean assignment of copyright interest to the Foundation assuming the provenance of all commits is from folks with contributor agreements?
3. Does github.com/plone have the blessing of the Foundation in the sense that contributions there are assigned because they are explicitly intended to become part of the work "Plone" (whether they do
or not, just like svn.plone.org/svn/plone)?
4. What code repositories should ongoing improvement work be committed to and still be clean from an assignment perspective?
Geir: we should have a clearer description of our policy/process in our development FAQ.

Jon: are there any packages that are copyright PF and live in collective?  One example: wicked.

Does all code shipped with Plone have to be assigned?  No (e.g. TinyMCE).

PLIP process should include a step of ensuring that all contributors have signed contributor agreement, and code should be moved from collective to plone repo at the point the product starts shipping with Plone.    Refer to https://plone.org/team/DeveloperTeam

Geir: we need to write up a clear FAQ on this.  

Jon: I will volunteer to do a draft in FAQ format, will use FWT as reviewer.

Jon moved to adjourn at 12:42 pm PST.
Mark seconded
Unanimously approved.